Admin Guide

Payroll Overview

Everything you need to pay your people accurately and on time — from setting up payroll groups to publishing payslips.

Payroll in TriblockHR — 3-minute tour

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Payroll in TriblockHR — 3-minute tour

Record a short overview: open the Pay Runs screen, point out the status chips, open one run, show the employee grid and net pay column, end on a published payslip. No clicking into details — this is the "what you'll be able to do" teaser, not a tutorial.

Save as: admin-guide__payroll__index__vid1.mp4

How payroll works in TriblockHR

Payroll in TriblockHR is built around the pay run. A pay run takes a group of employees, a pay period, and everything the system knows about their pay — hours from timesheets, approved time off, salaries, allowances, deductions, loans, and the statutory contributions for your country — and turns it into reviewed, approved payslips.

The typical monthly rhythm looks like this:

Set up once: create your payroll groups — who gets paid on what frequency. Most companies do this once and rarely touch it again.
During the period: employees clock in or submit timesheets, and time-off requests get approved.
Before pay day: create a pay run. TriblockHR calculates everything automatically and flags anything that looks wrong.
Review: use the Pre-Run Review to check variances and exceptions against previous runs.
Approve and publish: approval locks the run; publishing makes payslips available to employees and updates year-to-date totals.
After publishing: download bank files and accounting exports, and run your statutory reports.

Who can do what

Role	Access
Payroll Admin	Full access: create, edit, calculate, approve, publish, and cancel pay runs; manage tax configuration.
HR Admin (with the salary-handling permission)	Same as Payroll Admin, except tax configuration.
Payroll Clerk / HR Clerk (with the salary-handling permission)	View pay runs, employee details, and exports. Cannot make changes.

Supported jurisdictions

TriblockHR calculates statutory deductions automatically based on your company's payroll country. Each jurisdiction has its own engine with the correct rates, brackets, and contribution caps:

Country	Statutory items calculated
The Bahamas	NIB
Jamaica	PAYE, NIS, NHT, HEART, Education Tax
Trinidad & Tobago	PAYE, NIS, Health Surcharge
Barbados	PAYE, NIS, Resilience & Regeneration Fund
Saint Lucia	PAYE, NIC
Turks & Caicos	NIB, NHIP

Employee tax IDs matter Statutory calculations need each employee's tax identifiers on file (NIB number, TRN, NIS number, and so on, depending on country). Missing identifiers are flagged during calculation — fix them on the employee's profile before approving the run.

The Pay Runs list with four runs — weekly, bi-weekly, semi-monthly and monthly — each showing its payroll group, description, pay frequency, pay date, status, employee count and gross payout. Two are Published, one Approved and one Draft. A Create Pay Run button sits above the table.

Where things live

Screen	What it's for
Pay Runs	Create, review, approve, and publish pay runs.
Payslips	Browse and download payslips across runs.
Timesheets	Review and approve employee timesheets.
Payroll Groups	Define pay frequencies and who belongs to each.
Payroll Intelligence	Variance, hygiene checks, and change tracking across runs.

Pay Runs →