From Clock-Punch to Payslip
How a tap on the dashboard (or a badge on a terminal) becomes paid hours.
The pipeline
Punch (dashboard, hardware terminal, or third-party import) → punch history → timesheet entries → pay run → payslip. The punch is evidence; the timesheet is what payroll actually reads. When they disagree, fix the timesheet and let the punch record justify the fix.
Step by step
- The hours arrive. Employees punch from the dashboard clock (geofenced if the division requires it) or a registered hardware terminal — or hours come in by file from a third-party clock system via Import Hours.
- Correct what's wrong. Missed punches get fixed by a manager or admin with a documented punch edit reason. Imported batches show an exceptions panel counting missed punches before you approve them.
- Hours become timesheet entries. Imported batches turn into timesheets on approval. For schedule-driven shops, the auto clock-out rules keep open punches from inflating hours overnight.
- Review timesheets. Check entries against expectations — overtime under the right pay code, time-off lines present. Deny what's wrong (denied timesheets never reach payroll); the run doesn't wait for approval otherwise, so approve-or-deny before creating the run if your process requires reviewed-only hours. (Timesheets)
- Run payroll. The calculation buckets hours by pay code — regular, overtime past your configured thresholds, holiday — applies rates and multipliers, and the payslip shows each bucket with its hours.
Where overtime actually comes from
Overtime isn't decided at punch time. It's computed during timesheet/payroll calculation against the employment level's daily or period thresholds, and paid under the level's default overtime pay code at that code's multiplier. If someone's OT looks wrong, check the level's thresholds first, the pay code's rate second.
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A week in the life of an hour (4–5 min)
Follow one demo employee for a week: dashboard punches each day including one missed clock-out, manager fixes it with an edit reason, the timesheet shows 43 hours, the pay run splits 40 regular / 3 overtime, and the payslip shows both lines. One continuous narrative beats five disconnected clips.
Save as: how-to__clock-punch-to-payslip__vid1.mp4