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Admin Guide

The Careers Portal

Your public hiring storefront — what candidates see, what they don't, and how to make it look like yours.

What candidates experience

The portal lives at your account's /recruitment/careers URL — one link to put on your website, social posts, and job boards (individual positions deep-link too). Candidates see your listed public positions with salary range, employment type, and keywords; they can apply as guests or create an applicant account. The application form is whatever the position defines, with one shortcut worth advertising: Upload Resume For Auto-Fill parses their resume and pre-fills the form — name, contact, education, experience — leaving them to review and submit.

Applicants with accounts get a small portal of their own: their submitted applications, a saved profile (resume, education, experience) that speeds up the next application, and recommended positions matched to their profile.

What candidates don't see

Worth knowing for expectation-setting: an applicant's view of their application says Submitted and nothing else, permanently. Phase moves, evaluations, comments, and rankings are all internal — candidates learn about progress only through the emails you send. That's exactly why the per-phase email automation on positions matters: without it, your pipeline is a black box to the people in it.

Branding it

The portal pulls from your account settings: company logo, the careers page header background image, your brand color, the show-company-name toggle, description, and contact block. Five minutes there turns the default page into your page.

The guardrails

RuleBehavior
Application deadlineShown on the listing; submissions blocked after it passes ("Sorry, you cannot apply for this position at this time.").
Re-apply cooldownCandidates can't re-apply to the same position within the configured window (default 7 days).
Internal positionsVisible only to logged-in applicants — invisible to the anonymous public.
Confirmation emailEvery applicant automatically gets a copy of their application on submission; your hiring managers are notified at the same moment.
The public Job Openings careers portal listing open positions with pay ranges.
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The candidate's journey (3–4 min)

Recording from the candidate's perspective: find the job from the public link, use resume auto-fill, complete and submit, show the confirmation email, then sign up for an account and view the application showing only "Submitted". Useful for admins to understand exactly what their candidates experience.

Save as: admin-guide__recruitment__careers-portal__vid1.mp4