Admin Guide

Course Templates & Trainers

In the LMS you write a course once as a template, then run it as many times as you like. This page covers the template and the people who teach from it.

Template, then cohort A template is the course as written — modules, lessons, quizzes, assignments, FAQs. A cohort is one run of it, with dates, a trainer and real students. Creating a cohort copies the template's content into that cohort, so editing the template afterwards does not disturb a class already in progress. That is the single most important thing to understand about the LMS — details in Running a Cohort.

Trainers

Manage Trainers is the roster of people who can be put in front of a class. A trainer record is created from an employee, and each one can only be registered once per account. A cohort has one Trainer and any number of Trainer Assistants, who get the same teaching access — viewing the cohort panel, grading, posting announcements and moderating discussions.

Set the default trainer and assistants on the template; a cohort inherits them and can override either.

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The trainer roster

Screenshot from a demo admin account: /lms/templates/trainers showing three or four trainers with the create/edit control visible. Fabricated demo tenant only. App viewport only, 1520px wide.

Save as: admin-guide__learning__templates__shot2.png

Building a template

Manage Templates → create, and the editor is organised into sections you can fill in any order.

General Information

Field	What it does
Title · Tagline	What a prospective student sees in the catalogue.
Course Code	Your own reference — useful when the same course has an internal or regulatory code.
Course Overview	The long description on the course page.
Course Topics	Tags used for browsing and filtering.
Difficulty	Sets expectations in the catalogue.
Requirements	What someone needs before starting — prior courses, equipment, a licence.
What You Will Learn	The outcomes list shown prominently on the course page. Worth writing properly; it is what sells an optional course.
Trainer · Trainer Assistants	The default teaching team for cohorts built from this template.

Modules and content

Modules are the chapters. Inside each you place content in the order students will meet it:

Content type	Notes
Lessons	Rich text with embedded media and downloadable resource files.
Quizzes	Question types: Single Choice, Multiple Choice, Short Answer, Paragraph, Number, Date. Choice questions carry a marked Correct Answer and grade themselves; written answers go to the trainer. A quiz can set a time limit in minutes.
Assignments	Work the student uploads. Carries a due date, Total Marks and Passing Marks.

The supporting sections

Study Materials — flashcard decks. Each deck has a Deck Title and cards with a Front and a Back, for revision alongside the lessons.
Discussions — the discussion threads seeded into every cohort built from this template, so each class starts with the same prompts.
FAQs — answers to the questions every intake asks, shown on the course page.
Preview — the whole course as a student will meet it, before you commit.

A quiz that grades itself still needs a correct answer marked Choice questions with no correct answer recorded cannot be auto-graded, and will sit in the trainer's grading queue for every student on every run. Use the Preview to walk the course once before you build a cohort from it — it is far cheaper than fixing it mid-class.

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The course template editor

Screenshot from a demo admin account: /lms/templates/create-or-edit/{id} on a template with real content — two or three modules, each holding a mix of lessons, a quiz and an assignment, with the section navigation (General Information, Modules, Lessons, Quizzes, Assignments, Study Materials, Discussions, FAQs, Preview) visible. A half-empty template photographs as an empty form and teaches nothing. Fabricated demo tenant only. App viewport only, 1520px wide.

Save as: admin-guide__learning__templates__shot1.png

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Writing a course template (6–7 min)

Demo admin account. Build a short template end to end: General Information with a real What You Will Learn list, two modules, one lesson with an attachment, one self-grading quiz and one uploaded assignment with total and passing marks, a flashcard deck, two FAQs. Finish in Preview, walking it as a student would see it. Narrate the template-vs-cohort distinction at the start — it is the thing people get wrong.

Save as: admin-guide__learning__templates__vid1.mp4

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