Invoices
Batch pay items for contractor and sales groups, approved as an invoice and published straight into the pay period.
What an invoice is here
An invoice in TriblockHR is a reviewed batch of one-time pay items: line items per person, each an allowance (+) or deduction (−) with a code, unit count, and amount. It exists so contractor and commission payments get a proper review-and-approve step before they touch payroll — when published, every line becomes a one-time allowance or deduction on the person's record for that pay period, and the next pay run picks them up.
The lifecycle
| Status | Meaning | Actions |
|---|---|---|
| Pending | Being built; editable. | Submit For Review (notifies approvers to look), Submit For Approval (starts the workflow) |
| Submitted for Approval | In the invoice approval workflow. | Approvers act via Access Workflow; Cancel with a reason |
| Approved | Signed off, not yet in payroll. | Publish Invoice, Recall, Print Invoice |
| Published | Line items exported to payroll for the pay period. | Recall (removes the exported items and returns to Pending) |
| Cancelled | Withdrawn, with the reason on record. | — |
Building one
- Create Invoices: pick the Pay Period and the Group.
- Add line items: the person (the dropdown shows contractor/sales staff), the pay Code (selecting one fills the description and default amount), the Unit count, the +/− operator, and the Amount. Line totals and the invoice payout calculate as you go.
- Submit, then route it for approval. Once approved, Publish Invoice pushes everything into the pay period.
Recall before the pay run publishes
Recalling a published invoice deletes its exported pay items — clean if the pay run hasn't run yet, messy afterward. Same discipline as everywhere else in payroll: fix upstream before pay day, fix through payroll after.
Invoices are available to Payroll Admins, Payroll Clerks, and HR Admins. Every status change and edit lands in the invoice's log, and approvers are notified by email at each step.
